The following is a new policy for QPEC that should be welcomed by every non-profit group in Queens. Like all policies it can change with time and use and those groups using QPEC can provide the input needed to refine this and other programs at QPEC that will make it a more valuable asset to the community.
Now it only remains for the public to take advantage of the opportunities the new policy creates.
POLICY NUMBER – 79 Page 1 of 1
Policy Subject / Title – Queens Place Emera Centre-Facility Usage-Not For Profit
Community Groups
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GENERAL STATEMENT OF POLICY
79.01 It shall be the policy of the Region of Queens Municipality to provide a
mechanism whereby meeting room space will be provided to Queens County
Based Not For Profit Community Groups, free of charge.
POLICY INFORMATION
79.02 Each Not For Profit Community Group will be permitted the use of half of the
community room free of charge for a maximum of 4 hours per month. All
meetings shall be concluded by 8:45 p.m. from Monday to Friday and by 3:45
p.m. on Saturday and Sunday. If a not for profit organization exceeds their
four hours per month free allocation, a 30% discount shall be applied to the
normal rental rate.
79.03 Additional use of the community room kitchen is available for a fee of $20.00,
and is subject to availability.
79.04 Not For Profit Community groups shall be based in Queens County or have an
affiliation group based in Queens County with over 50% Queens County
membership.
79.05 Participants are bound to observe stated codes of conduct, provide adequate
levels of supervision, and comply with any other Region of Queens policies,
practices, and rules governing Queens Place Emera Centre.
POLICY PROCEDURE
79.06 The General Manager of Queens Place Emera Centre or their designate shall
receive the booking at least two days prior to the date of the room use. Each
booking request shall be granted on a first-come, first-approved basis.
79.07 The General Manager of Queens Place Emera Centre has the right to cancel
a booking if a paying rental is received five (5) days before the scheduled room
use. Every effort will be made to accommodate all users. Bookings may also
be cancelled due to inclement weather.
79.08 Each group shall be responsible to set up and take down any chairs or tables
that are required.
Approved by Council: October 15, 2012
